BUSINESS LETTER WRITING BASICS
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Requesting Actions
 
           
 

Please study the example of a business letter below.

 
 

XYZZZZZ Furniture
134 Main Street , Manchester
United Kingdom
----------------------------------------------------------------------------------------------------------------------------------------

  
 

Mr English
Dictionary Street B 20
New Jersey
USA

Dear Mr English

Order #911

We are writing with reference to the above order..

It has been three weeks since we delivered the goods to you. We would be grateful if you could send us your payment without delay.

Your early reply is highly appreciated.

Yours sincerely

Andrew
Marketing Manager

Here are the most common ways to ask people to do something for you.

Please could you ....
We would be grateful if you could ...
We would appreciate it if you coud ...
  if it is urgent, add:
as soon as possible
without delay
immediately
 
Please note that "Please could you..." is the most direct. You could use this expression when you are asking for something usual
 

There are other ways to make a request.

  • We would appreciate it if you would ...
  • Could you please send me . . .
  • Could you possibly tell us/let us have...
  • In addition, I would like to receive ...
  • It would be helpful if you could send us ...
  • I am interested in (obtaining/receiving...)
  • I would appreciate your immediate attention to this matter.
  • Please let me know what action you propose to take.
 
Here are some more examples. Please study the examples below.
a. We would appreciate it if you could pay the balance payment without delay.
b. We would appreciate it if you could tell us exactly when the goods will arrive.
c. Could you please confirm whether your prices remain the same?
d. We would be very grateful if you could deliver the order earlier than the initial shipment date.
   
 
   
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