Commercial Invoice is prepared after the sale takes place, the commercial invoice is the final bill from the exporter to the buyer that conforms in all respects to the agreement. It could have the exact terms of the pro forma invoice first offered, or it could differ in those terms that were the result of final negotiations. Commercial invoices are also used by governments to determine the true value of goods for assessing Customs duties, examining goods and gathering statistics. Additionally, many countries use commercial invoices to control imports. It is important for the exporter to check with the buyer the type of information that must be included in the commercial invoice in order to clear Customs in the buyer's country. Here are few key areas to consider when producing a commercial invoice.
- Should be prepared in the manner customary to trade.
- Most countries require that a commercial invoice must be filed for each shipment.
- It must be original although some countries accept photo copies with a declaration by foreign sellers, shippers or importers verifying that it is a true copy.
- When an invoice is not available some countries accept a pro forma invoice with information adequate to assess duty, examine goods and collect statistics.
- Some countries may require a special Customs Invoice - US for example, waived Customs Invoices in March 1, 1982.
See also Invoice Software that will help you create this document efficiently.