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The basics of good business letter writing are quite easy to learn. Our business letter writing guide provides the phrases that are commonly used in any standard business letters. These phrases are usually used as a kind of frame and introduction to the content of business letters. We have included business letter samples that might be helpful for you to familirize with business letter writing. By using these standard phrases, you will be able to create a professional tone to your English business letters.

A good business letter is polite, straightforward and brief. If possible, it should be limited to one single-spaced typewritten page. Because it is so brief, a business letter is often judged on small, but important, things: format, grammar, punctuation, openings and closings. A business letter is not the place to try out fancy fonts or experimental writing styles.

In some cases, a business letter has the same function as the promotional newsletters which are used to motivate consumers to react to an offer made via direct letter or email. The skill of writing letters is not always an easy one to acquire, yet letter writing remains an important activity in our business. The first impression left by our letter is not only critical to the success of our message, but also to the image we wish to present. 

A well-written business letter builds trust and confidence on a company and a brand. Each sentence within the letter should be well selected because a business letter can increase your image with prospective and presented clients. By providing valuable information, the readers will recognize you as an expert in your field or product. This is probably the hardest part and also the reason why many companies hire professional writers.

Writing a good business letter takes practice and experience. One of the best ways to improve your writing is to read. If you are serious about writing business letter, read all the time, and read the best business letter samples from different authors. Reading is a perfect way to start learning to write well, but the best way to learn how to write is to write based on the knowldege you have gained from reading refferences.

Last but not least, giving yourself adequate time to write a letter will help you to ensure that your business letter writing is as good as possible. Even the best writers are sloppy when they write a letter in a hurry or when they do not have adequate time for revising and reviewing the letter.

Be aware when you use the phrases or sentences mentioned in this business letter writing guide, as they have legal, financial, or other implications. If you are not sure about the use of any phrases or sentences, consult with an appropriate professional first.